The need to go for online document management system
Does your business
generate a lot of documents over the years? Are you still storing the
documents in paper format in file rooms? Then your organization is one
among the other organization that can opt for a document management
system. You might be needed to invest in hardware and software for implementing
a document management system. But is there any other way out without
investing in it or reducing the investment? Yes. There is. You can opt
for online document management system.
Online document management system is one that is hosted by a service provider. This application can be accessed over the internet. You need to have an account with the service provider to access the online document management system. Once you have an account you can use the features of the online document management system to store the document you have on the web server provided by the service provider. With the system in place, storage and retrieval of documents is quite easy. You can have many users in your organization who can access the system. This enables access to the latest documents in the web server.
You have to get a subscription to the online document management system provided by the service provider. Subscription is usually for the number of active users in the system and not for those who are just viewing it. You can have control over who is uploading the documents to the web server. Getting reports on who has accessed the documents is also easy. By giving access to your clients and vendors you can definitely save on the cost of courier, by which you would have sent the document otherwise.
Version control integrated with the online document management system ensures that you always get the latest version of the document. Some of the systems also provide you access to the old document versions. For using an online document management system, all you have to invest in on the internet connection and a low configuration computer. The only software you need to access is a browser.
between document management and content management | Effect
of document change management in collaboration | Feature
in DMS equivalent to risk management document |
Features needed for a secure document management system | Finding
the right web document management system for your business | How
document management case study helps your organization | How
to choose the document management software downloads available for
free | How
to go about effective document control management | Importance
of scanning in document management | Is
it right to go for document management outsourcing | Points
to consider in document management software comparison | Role
of scanner in document management system | The
need to go for online document management system | Tools
that can be used for simple document management system | Use
of document management software reviews in selecting a DMS | What
you understand from the definition of document management |
Copyright - © 2005 - 2018 - www.management-hub.com