What are the various
types of reports prepared at different levels of authorities in a project
the process of execution of projects, an important tool of management system are
reports and reporting system for the progress monitoring of the projects. The
objective of the reports is to inform to all concerned agencies and departments
about the project on its physical as well as financial progress.
Small organizations generally entrust the jobs of project execution to a project consultant, who besides the consultancy services, provides the services of project management. While in the large organization, there will be a permanent project management department. Thus, preparation of reports will depend upon types of organization.
Similarly, mode of execution of project may be turnkey or non-turnkey, there will be various agencies preparing reports depending on the execution mode and type of organization. When there is a regular project management department in the company and the projects are executed with the departmental supervision, reports are prepared in-house project departments.
The periodicity of the reports may be weekly, monthly, quarterly. During the commissioning of the project, reporting may be more frequent. These reports may be required to be submitted to various authorities within the project management itself, executive director, manager Monthly reports are submitted to chief executive officer highlighting the action points at the higher levels.
The project report are prepared by:
prepared by consultants, the consultant will substitute the function of an in-house
project department reports will be more or less on the same lines as prepared
by the in-house departments for the projects supervised departmentally.
Reports prepared by the in-house project department, project department prepares two types of reports. One type of reports is supervising the projects being executed by the non-turnkey basis and the other type of report shall be a report as an independent project department. This report would be prepared and submitted for all the authorities.
Project department prepares and submits following reports:
Monthly progress reports, has following details.
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