Know the difference between content and document management
and document management are two different tasks. Document management
is about managing the electronic and paper documents in any organization.
For example there might a lot of word documents or excel documents generated
over the course of the business. These have to be stored in a central
server so that they can be accessed by authorized users of the organization.
Proper authentication might be set up for access to these documents.
A document management system might have a good workflow module integrated in it so that the documents in the business process move through the process smoothly before they are archived for later retrieval. A good search engine is a must in such a document management system. The primary focus of a document management system is to store the huge volume of documents securely and later retrieve it when necessary. However the document management systems available in the market might provide you with features unique to that product. Check out features of the leading document management systems to know more about it.
A content management system is quite different in that the content of the websites are managed through it. Managing the interconnected web pages is itself a task. It is easy to manage them through a content management system. The content management system is primarily used for creating and editing the content of the large websites. Templates and scripting engines are available that can be used to develop content that are appealing. Features for authoring by multiple authors are available in the content management system.
You should know the difference before you decide to choose a content management or a document management system for your business.
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