Why there is a need for a Communication System
Communication management is the most essential part of an organization. Communication is the important aspect of a person, which helps to identify person qualities, and his abilities. It means exchange of information, a system of communication and thus communication literally means sharing or exchange of information among the individuals within the enterprise.
It is an act of imparting ideas and makes oneself understood by others. It refers to process of transmitting information between different levels of management. And moreover it helps a person to project himself in an organization where competition at its highest level. In recent years communication has established itself a critical component in the corporate industry. In business management ideas, objectives, instructions, suggestions have to be exchanged between staffs within the enterprise in a proper way so the business policies can de executed correctly.
Importance of communication for all managerial activities is indispensable. The ability to express oneself clearly and decisively either orally or written assumes play an important role when new activities are being setup or previous functions are reorganized. Communication enables the manager to secure information for decision making, to diagnose the problems in the enterprise. It also helps in imparting to the subordinates the meaning and significance of the enterprise aims and objectives, and also giving instructions, assigning duties etc. The main aspect of the communication management system in an organization is to develop communication strategies which would be helpful in making all the workers to motivated so the growth of the organization will be a steady one which would be profited by both management and the workers.
management should be planned systematically according to a nature of
the organization whether it is banking sector, IT Company, Manufacturing
Sector or Pharmacy Sector etc. And it should be implemented in such
a way that provides equal opportunities for all the workers who can
speak about positive and negative aspects of the organization; this
will play a vital role for the development of the concern.
Defining the standards, principles of the communication system to be followed in the organization. Provide organization communication training for all the staffs. Analyze and report should be taken after the communication training. Provide presentation to the media, public etc. The system should be credible. System should focus on who are all the audiences and the effectiveness of the system. The main object of communication is to secure action or reaction from the workers to whom the information is passed.
of communication system:
The simplest communication
method is that Weekly reporting method i.e. employers should report
to their Higher Authority. For e.g. in a manufacturing company which
manufactures specific parts for Trucks such as Brass lever, Spacer ring
etc. The Concern is having their staff from lowest level to highest
Communication stands out as an important tool in the process of management. Communication may be referred as inter-connection of lines; it may be either in unidirectional, circular or serial system. The communication should have multiple channels, standard procedures to communicate with other members in the enterprise. The communication does provide a competitive edge. The balance of the system should be maintained within and outside the organization. The channels in an organization should be wide enough so that new innovative ideas will be emerged out, by doing so the stability, credibility will be improved a lot. The channel outside should also be considered i.e. the vendors or buyers whom the organization depends on they should know what the customers are expecting from them. The communication system should overlooked because it is the most important business function of an organization. We can interrelate power within the organization, which is helpful to the organization.
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